Job Title:   Office Coordinator

  • Job ID

  • 26021

  • Category

  • Facilities & Administration

Job Description

Driven by Curiosity

At Vistaprint, we believe that everything we do has a lasting impact on our customers and on each other. It begins and ends with a passion for helping our customers succeed. To give them our best, we empower our team with the autonomy they need to make smarter decisions and pursue higher value. We thrive on exploration, collaboration, and helping every customer grow their business beyond imagination. Fueled by technology and innovation, we are so much more than business cards.


About Our Team

We have opened a European Software Engineering hub in Prague with the office staff of 50 people. The candidate would be responsible for supporting the consistent operation of the office by attending to the reception desk and management of supportive administrative functions related to office management as outlined below.

The candidate is responsible for providing a high level of customer service to external parties and company employees by managing all requests and inquiries in a timely and professional manner.


This is a part-time role with working hours: 8am – 12pm, Monday to Friday.


What would you be doing?

  • Receptionist tasks:
    • Manage phone calls and incoming / outcoming correspondence (e-mail, letters, packages, etc.).
    • Visitor`s agenda – greeting all guests upon arrival (visitors and candidates), prepare badges, visitor list, assigning desks, etc.
    • Badges maintenance for the new hires, visitors and providers.
    • Parking system maintenance.
    • Track stock of office supplies and place order when necessary.
  • Communication & relationship with the building and vendors.
  • Collaborate with team to execute incoming Jira tickets.
  • Day to day administration of the office:
    • Ensuring safe and functioning working environment for all staff and visitors.
    • Ensuring meeting rooms are ready to use (Tandberg and electronic peripherals, office supplies, etc.).
  • Manage office emergency procedures & participate in Emergency Response Team.
  • Catering & events:
    • Track stock of refreshment supplies and order when necessary.
    • Manage and order regular breakfast, fruit.
    • Assist with planning and executing company events (in-house and off-site activities), community activities, catering & refreshment.
  • New Hires: Upload photos, preparing working desk as assigned by hiring manager.
  • Maintain Floor plan, IT equipment inventory.

You Have:

  • Knowledge of office administrator responsibilities, systems and procedures.
  • Be customer focused, initiative and pro-active.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Proficiency in MS Office (MS Excel and MS Outlook in particular).
  • Excellent written and verbal communication skills in English and Czech.
  • Strong organizational and planning skills in a fast-paced environment.
  • A creative mind with an ability to suggest improvements.
  • A “can-do” attitude, willing to take on responsibility.

If the above sounds interesting to you don’t hesitate to apply (using a resume in English); we look forward to hearing from you!


Equal Opportunity Employer

Vistaprint, a Cimpress company, is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, sex, national or ethnic origin, nationality, age, religion, citizenship, disability, medical condition, sexual orientation, gender identity, gender presentation, legal or preferred name, marital status, pregnancy, family structure, veteran status or any other basis protected by human rights laws or regulations. This list is not exhaustive and, in fact, in many cases we strive to do more than the law requires.