Job Title:   Accounts Payable Officer

  • Job ID

  • 23918

  • Category

  • Default

Job Description

              The Accounts Payable Officer supports key business functions including procurement, cash management, financial reporting, internal control and operational management through processing of payment transactions and meticulous maintenance of associated records for operations in Australia and Hong Kong.


Key Responsibilities/Duties

  • Process supplier invoices according to defined procedures, matching order records and ensuring required approvals under our Delegation of Authority are completed. Communicate with other departments where discrepancies are apparent
  • Verify supplier invoice calculations, GST compliance and supporting documentation of invoices
  • Verify account codes, cost center and asset details are accurate in conjunction with other Finance team members
  • Maintain supplier master records in SAP including current email address and payment terms
  • Monitor Purchase Clearing account and liaise with purchasers & suppliers to maintain an accurate record of outstanding transactions
  • Maintain a complete record of supplier statements, following up on any invoices not received or payments not credited
  • Maintain accurate records of expenditure in our ledgers for corporate credit card, travel cards, gift vouchers and Concur including all aspects of FBT and GST compliance
  • Investigate general ledger, accounts payable ledger, supplier statements and other records to establish the facts required to deal with queries raised by suppliers, internal customers and to maximize the accuracy of our accounts
  • Reconciliation of the Accounts Payable (AP) Sub Ledger to the General Ledger (GL) and associated AP GL Ledgers (e.g. down payments).
  • Process employee expense claims
  • Generate supplier payments in accordance with agreed terms to maximize use of cash and continuous supply. Provide full documentary support to enable manager approval of payments
  • Provide remittance advice to suppliers for payments made
  • Liaise with ANZ Marketing Director and their team, to close off MAST/CST Accrual monthly
  • Assist internal customers from time to time with information available from Accounts Payable records
  • Perform additional responsibilities as required


Experience & Qualification

  • Demonstrated awareness of commercial practices and terms
  • SAP proficiency a bonus
  • Basic proficiency in Excel, Outlook and Sharepoint
  • Attention to detail and problem-solving skills


Key Attributes

  • Excellent verbal and written communication skills
  • Self-motivated individual with ability to suggest process improvements
  • Holistic awareness of business goals and how this role impacts the company
  • Excellent team player
  • Keen attention to detail
  • Unmatched integrity